wedding Day

Report final guest count, meal selections, seating chart + guest notes to catering team prior to catering deadline

Standard budget breakdown recommendations based on overall budget into category percentages

Establish a transportation plan

Create and manage rental orders

Become the main point of contact for all vendors 30 days out

Run ceremony rehearsal day before

Review all vendor details to ensure correct headcount, table assignments, floral counts, etc. after final RSVP counts are locked in

Planning tools and collaborative checklists to keep you on track throughout your planning

One in person venue site visit

Unlimited email and phone access beginning 3 months from wedding day

Ongoing advice availability

Details call to develop your wedding day timeline and detailed schematics

Review vendor contracts & proposals

Provide curated vendor recommendations based on style and budget

Initial kick off video call to review wedding day style, overall feel, details, and expectation

IN ADVANCE:

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essential Coordination

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in advance

Ensure videographers and photographers are ready with shot lists

Attend to any special interpersonal issues with family or friends, as needed, using the utmost discretion

Coordinate, assist, and act as vendor point of contact for all vendors onsite at the pre-ceremony prep area, the ceremony and the reception so you can enjoy your wedding day

Professional internal staff onsite for unlimited hours on your wedding day. No subcontractors!

Reserve seating at ceremony location for VIPS

Manage & distribute production timeline and lead timeline with entire vendor team on the day

Place ceremony programs at the ceremony welcome table, or on ceremony chairs as appropriate

Arrive early at all locations to ensure all d├ęcor, catering, and other vendors are ready

Manage transportation

Assist with distributing flowers to attendants and family members

Cue ceremony, music and attendants

Greet and seat all guests at ceremony

Set up seating arrangements, including place cards and/or a seating chart

Set up favors, menu cards, cake knife and server, guest book, and signage for your reception and ceremony

Assist with organizing the various attendant, family and friend groups prior to ceremony

Count chairs and tables to confirm they match to your seating chart

Coordinate entrances, welcome, toasts, dances, and announcements with DJ or band

Distribute final payments + gratuities to vendors

Break down of all personal decor/items and load into designated car or shuttle at end of night

Wedding emergency kit on hand

Team of lead planner plus max of two assistants

Oversee vendor load-in, set up, and breakdown

Full Wedding Day Management

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essential Coordination

wedding day

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