wedding Day
Report final guest count, meal selections, seating chart + guest notes to catering team prior to catering deadline
Standard budget breakdown recommendations based on overall budget into category percentages
Establish a transportation plan
Create and manage rental orders
Become the main point of contact for all vendors 30 days out
Run ceremony rehearsal day before
Review all vendor details to ensure correct headcount, table assignments, floral counts, etc. after final RSVP counts are locked in
Planning tools and collaborative checklists to keep you on track throughout your planning
One in person venue site visit
Unlimited email and phone access beginning 3 months from wedding day
Ongoing advice availability
Details call to develop your wedding day timeline and detailed schematics
Review vendor contracts & proposals
Provide curated vendor recommendations based on style and budget
Initial kick off video call to review wedding day style, overall feel, details, and expectation
IN ADVANCE:
package
essential Coordination
.01
in advance
Ensure videographers and photographers are ready with shot lists
Attend to any special interpersonal issues with family or friends, as needed, using the utmost discretion
Coordinate, assist, and act as vendor point of contact for all vendors onsite at the pre-ceremony prep area, the ceremony and the reception so you can enjoy your wedding day
Professional internal staff onsite for unlimited hours on your wedding day. No subcontractors!
Reserve seating at ceremony location for VIPS
Manage & distribute production timeline and lead timeline with entire vendor team on the day
Place ceremony programs at the ceremony welcome table, or on ceremony chairs as appropriate
Arrive early at all locations to ensure all décor, catering, and other vendors are ready
Manage transportation
Assist with distributing flowers to attendants and family members
Cue ceremony, music and attendants
Greet and seat all guests at ceremony
Set up seating arrangements, including place cards and/or a seating chart
Set up favors, menu cards, cake knife and server, guest book, and signage for your reception and ceremony
Assist with organizing the various attendant, family and friend groups prior to ceremony
Count chairs and tables to confirm they match to your seating chart
Coordinate entrances, welcome, toasts, dances, and announcements with DJ or band
Distribute final payments + gratuities to vendors
Break down of all personal decor/items and load into designated car or shuttle at end of night
Wedding emergency kit on hand
Team of lead planner plus max of two assistants
Oversee vendor load-in, set up, and breakdown
Full Wedding Day Management
.01
essential Coordination
wedding day
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