more details
.03
package
full service & design
Unlimited email, and phone access from the beginning
Initial video kick off call to curate and outline a planning strategy
Custom budget projections and management
Vendor outreach to your top vendors for custom quotes and proposals
Review vendor contracts
Planner to be the main point of contact to vendors from beginning to end (couple can be as involved or uninvolved in vendor communication as they would like)
Details call to develop your wedding day timeline and detailed schematics
Advise on Save the Date and Invitation verbiage and designs
Create and manage rental orders
Establish and manage a transportation plan
Room Block sourcing and management with preferred concierge team
Report final guest count, meal selections, seating chart + guest notes to catering team prior to catering deadline
Review all vendor details to ensure correct headcount, table assignments, floral counts, etc. after final RSVP counts are locked in
Planning tools and checklists to keep you on track throughout your planning
Schedule and attend all vendor and venue meetings (catering tasting & site visits, Floral mock ups, rental showroom tabletop and lounge design meetings)
Provide curated vendor recommendations based on style and budget
Monthly check in calls (bi-monthly as date gets closer)
Full Design Package included
Run ceremony rehearsal day before
IN ADVANCE:
in advance
Professional internal staff onsite for unlimited hours on your wedding day. No subcontractors!
Arrive early at all locations to ensure all décor, catering, and other vendors are ready
Coordinate, assist, and act as vendor point of contact for all vendors onsite at the pre-ceremony prep area, the ceremony and the reception so you can enjoy your wedding day
Manage & distribute production timeline and lead timeline with entire vendor team on the day
Attend to any special interpersonal issues with family or friends, as needed, using the utmost discretion
Ensure videographers and photographers are ready with shot lists
Place ceremony programs at the ceremony welcome table, or on ceremony chairs as appropriate
Reserve seating at ceremony location for VIPS
Manage transportation
Assist with distributing flowers to attendants and family members
Cue ceremony, music and attendants
Greet and seat all guests at ceremony
Set up seating arrangements, including place cards and/or a seating chart
Set up favors, menu cards, cake knife and server, guest book, and signage for your reception and ceremony
Assist with organizing the various attendant, family and friend groups prior to ceremony
Count chairs and tables to confirm they match to your seating chart
Coordinate entrances, welcome, toasts, dances, and announcements with DJ or band
Distribute final payments + gratuities to vendors
Break down of all personal decor/items and load into designated car or shuttle at end of night
Wedding emergency kit on hand
Team of lead planner plus minimum of two assistants
Oversee vendor load-in, set up, and breakdown
Full Wedding Day Management
wedding day
package
.03
full service & Design
